Approved February 13, 2003 by the Library Board of Trustees.
Revised 11/10/05, 9/8/2010, 9/1/2017, 2/20/2020
This policy does not govern the Main Library Conference Center, which rents meeting space to both public and private sector individuals, groups and organizations.
JPL provides the following spaces for free public use (availability varies by branch):
Community Rooms – larger rooms which require groups of five or more in order to reserve. Select rooms have technology available for public use.
Conference Rooms – smaller meeting rooms which require groups of two or more to reserve.
Study Rooms – single rooms available for community members to use on a first come, first served basis. Study rooms are not considered “meeting rooms” and cannot be reserved.
- JPL provides meeting rooms for library-related, cultural, civic, and informal educational purposes.
- The fact that a group is permitted to meet at the library does not constitute an endorsement of the group's policies or beliefs by JPL.
- A valid library card in good standing is required in order to reserve any meeting room.
- Library-related and library sponsored programs will take precedence over outside programs. JPL retains the right to cancel reservations for a meeting room for operational reasons.
- All meetings must be free and open to the general public.
- Rooms are available for nonprofit or community groups. Groups which are affiliated with a business or commercial organization, enterprise, or any other entity which exists for profit may not use the meeting rooms.
- No funds shall be collected on library property except for the sole benefit of the library or at approved library programs.
- Private parties, such as family reunions or graduation celebrations, may not be held in the meeting rooms.
- Reservations can be made up to three months in advance. JPL reserves the right to limit the number of reservations by any organization so that all groups may have a fair opportunity to use the meeting rooms.
- Cancellations must be reported to the branch 24 hours in advance of scheduled reservations. Failure to cancel with sufficient notice two times may lead to cancellation of all remaining reservations.
- Appeals in cases of refusal are to be directed to the JPL Administration. The Appeal Procedure for Use of Library Meeting Room Space form is to be used.
- All groups using JPL meeting rooms must abide by the Library Code of Conduct.
- Alcohol is prohibited in any branch library meeting space.
- Meetings can be held only during library hours and must end 15 minutes prior to closing.
- Time limits must be adhered to. Meeting preparations and take down must be made within the overall meeting room availability timeframes. The meeting rooms are to be left as they were found.