Board of Library Trustees Meeting June 18, 2020

Minutes
Board of Library Trustees Meeting
June 18, 2020
12:00 PM
Zoom virtual meeting

Present
Carlo Fassi, Chair
Ronnie King II, Trustee            
Celia Nass, Trustee
Guy K. Anderson, Trustee
Steven Eagerton, Trustee
Fernando Meza, Trustee
Jill Langford Dame, Trustee
Matt Swanson, Trustee
Virginia Haworth, Trustee
Marc Hardesty, Trustee
Mario Payne, Board Secretary

Staff
Tim Rogers, Library Director
Julie McNeil, Deputy Director for Public Services
Gretchen Mitchell, Deputy Director for Support Services
Tristan Denmark, Special Assistant to the Director
Sara Gunter, Administrative Aide
Richard Mott, Manager for Strategic Initiatives
Chris Boivin, Assistant Director for Community Relations & Marketing
Amber Holley, Assistant Director for Learning Services
Tracy Pigott, Manager, Professional Development and Training Services
Charlene Adkins, Collection Development Manager
Michael Sullivan, Region Manager, East Region
    Absent
Donald Horner III, Trustee

Others Present
Jim McCain, Office of General Council
Janet Wesley, Jacksonville Public Library Foundation
Glenn Weiss, Cultural Council of Greater Jacksonville
Hilda Ettedgui, Cultural Council of Greater Jacksonville
Marie Ganues, Kids Hope Alliance
Terrance Freeman, Council Member
Judy Klein, Friends of the Bill Brinton Murray Hill Branch Library
Margaret Smith, Friends of the Jacksonville Public Library
Roxanne Henkle, Friends of the Willowbranch Library
Sharon Coon, Friends of the Brentwood Branch Library
Marianna Kane, Friends of the Beaches Branch Library

Staff (continued)
Stephanie Miller, Region Manager, North Region
Keli Likins, Region Manager, South Region
Lynne Baldwin, Region Manager, West Region
Lynn Jacobson, Systems and Technology Manager
Chuck McNeil, Assistant Director for Financial Services
Marshelle Berry, Main Branch Manager

1.    Call to Order/Housekeeping
Board Chair Carlo Fassi called the Zoom meeting to order at 12:03p.m after confirming that a quorum was present. He welcomed everyone to the meeting, and reviewed some basic housekeeping items and information about virtual meetings.
2.    Welcoming of Invited Guests
Chair Fassi welcomed and introduced the present invited guests: Janet Wesley, Glenn Weiss, and Hilda Ettedgui.

3.    First Call for Public Comment
No visitors requested the opportunity to address the Board.

4.    Honors and Recognition
There were no honors or recognitions this month.

5.    Consent Agenda
a)    Special Board Meeting Minutes – May 21, 2020
b)    Policy for Public Programming
c)    Memorandum of Understanding with KIPP Schools
Chair Fassi asked if anyone had any questions/comments/requests to remove items from the Consent Agenda and add them to new business; they did not. He asked for a motion to approve the Consent Agenda as submitted; Trustee King moved and Trustee Dame seconded the motion. The Clerk of the Board did a roll call vote. Chair Fassi and Trustees Nass, Anderson, Eagerton, Haworth, and Meza all voted yea; Trustees Payne, Hardesty and Swanson were not yet present. The Consent Agenda was approved 7-0.

6.    Chair’s Report
Chair Fassi mentioned that the attendees would be hearing from the newly appointed Executive Director of the Library Foundation later in the meeting; he briefly spoke to the importance of the Foundation and their efforts. He also spoke on the current state of things (COVID, shutdown, etc.).

7.    Director’s Report
Director Rogers gave his report, mentioning curbside delivery, the reopening of the four regional libraries with limited service, how it was decided which branches would open when and how, the FY2021 budget, and the Governance Committee meeting on Tuesday the 16th. Trustee Anderson asked what precautions are being taken when it comes to opening branches; Director Rogers answered by providing an explanation of the PPE/social distancing policies being followed by the Library and the City as a whole. Trustee Anderson then asked how this will impact early voting; Director Rogers advised the preparations are being made/worked on for that now. Trustee Meza advised that he had questions but they were the same as Trustee Anderson’s so they had been answered.
Chair Fassi recognized that Councilman Terrance Freeman had joined the meeting. Trustee Payne asked if we have a plan in place for November voting; Director Rogers advised that we are working with the Supervisor of Elections’ office on this. Trustee Hardesty wanted to note that he was present, as he joined late.

8.    Unfinished Business – None

9.    New Business
a)    Mural for the Bill Brinton Murray Hill Branch Library
Director Rogers gave some background on the subject then introduced Glenn Weiss of the Cultural Council of Greater Jacksonville, who gave a presentation on the proposed mural for the Bill Brinton Murray Hill Branch library (presentation available in agenda packet). Trustee Dame asked about the timeline. Chari Fassi asked when the meeting with the owner of the Murray Hill Theater is scheduled to discuss the fence; Glenn and Hilda advised they had reached out today and are waiting to hear back. Director Rogers asked about the timeframe for maintenance; Glenn said the art will have a graffiti coating on the bottom, and said the main thing they ask is that no one from the library or Public Works tries to clean it – they prefer to do all maintenance and cleaning. He also said that historically, murals are defaced/graffiti’d very infrequently. Director Rogers also said he thinks it would be wise for the BOLT to reach out to the Brinton family to discuss the intention of the mural. 

Chair Fassi called attention to Trustee Swanson joining the meeting.
Trustee Dame seconded what Director Rogers said about involving the Brinton family in the process; she said that from what we are hearing second-hand the Brinton family is not at all excited about the mural, and have suggested that Bill Brinton himself would consider the mural to be visual pollution. She said when the Governance Committee met, they discussed the subject of the mural being something Mr. Brinton was passionate about; being mid-century modern was not discussed and it seems that is what’s now being suggested. She proposed that the project slow down to allow for additional discussion, as right now the Brinton family has said that while they will not fight the project, they do not support it. Glenn said they have tried to reach out to the Brintons and have not heard back, so if anyone could connect them that would be helpful. He said he is also an architectural critic and an authority on mid-century modern architecture. Trustee Anderson suggested anyone needing a liaison to the Brinton family should contact John Crescimbeni, as he is very close to the family.

Chair Fassi asked for a motion. Trustee Dame moved that the Board table approval until we get additional information and have had an opportunity to hear back on the conversation with the Brintons, with the owner of the parking lot next door, and further details to clarify what our instruction to the Committee is on the content of the mural; Trustee King seconded the motion via the Chat. Chair Fassi and Trustees Hardesty, Nass, Meza, Haworth, Payne, and Eagerton all voted yea; Trustee Swanson abstained as he was not present for much of the discussion. The issue was tabled by a vote of 7-0-1. Chair Fassi asked that Mr. Weiss come back in July so that the item can be revisited; he agreed and thanked the BOLT for considering the collaboration.

10.    Committee Reports
Governance Committee Chair Dame gave a report on their Tuesday meeting. She mentioned the upcoming development of a diversity and inclusion policy, and asked anyone who was a member of a group or organization with a good diversity and inclusion policy to please share with Director Rogers as the Library works to create theirs.

Chair Fassi introduced the Executive Director of the Jacksonville Public Library Foundation, Janet Wesley, who gave a brief summary of what she is working on with and through the Foundation.

11.    Mayor’s Office and Ex-Officio Reports
There were no Mayor’s office or ex-officio reports. 

12.    Friends Reports
Judy Klein gave a short report, as did Sharon Coon, Roxanne Henkle and Margaret Smith. Marianna Kane did not report.

13.    Second Call for Public Comment
No visitors requested the opportunity to address the Board.

14.    Adjournment
The meeting was adjourned at 1:05p.m.
 

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