Board of Library Trustees Meeting January 21, 2021

Present

Carlo Fassi, Chair

Virginia Berg, Trustee

Donald Horner III, Trustee

Steven Eagerton, Trustee

Jill Langford Dame, Trustee

Marc Hardesty, Trustee

Guy Anderson, Trustee

Mario Payne, Board Secretary

 

 

Staff

Tim Rogers, Library Director

Julie McNeil, Deputy Director for Public Services

Gretchen Mitchell, Deputy Director for Support Services

Amber Holley, Assistant Director for Learning Services

 

Absent

Celia Nass, Trustee

Fernando Meza, Trustee

 

Others Present

Jim McCain, Office of General Counsel

Lisa Solomon, Friends of the Brentwood Branch Library

Brandon Mack, Duval County Public Schools

Carlos Patino, Friends of the Brentwood Library

 

 

Staff (continued)

Tristan Denmark, Special Assistant to the Director

Raymond Albury, Assistant Director for Facilities Management and Planning

Chris Boivin, Assistant Director for Community Relations & Marketing

 

Call to Order/Housekeeping

Board Chair Carlo Fassi called the meeting to order at 12:06p.m. after confirming that a quorum was present, and welcomed everyone to the meeting.

Welcoming of Invited Guests

There were no invited guests at the meeting.

First Call for Public Comment

No visitors requested the opportunity to address the Board.

Consent Agenda

Chair Fassi listed the items on the consent agenda, which included the meeting minutes from December 8th, a revision to the Library’s Programming Policy, approval of new Library Operating Hours effective February 1st, Acceptance of a gift of 25 laptops from the FSCJ Foundation, and the Finance Reports of November and December 2020. He said that due to lack of a quorum the Finance Committee was not able to meet at 10:30 this morning as previously scheduled, so he was requesting a motion to approve removing Item 4e) Finance Reports from the Consent Agenda; Trustee Eagerton motioned and Trustee Berg seconded.

ACTION: Item 4e) Finance Reports was approved for removal from the Consent Agenda unanimously (Trustees Berg, Horner, Eagerton, Dame and Anderson voted yea; Trustees Hardesty and Payne were not present).

Chair Fassi then asked for a motion to approve the Consent Agenda as amended; Trustee Dame motioned and Trustee Anderson seconded.

ACTION: Item 4) Consent Agenda was approved unanimously (Trustees Berg, Horner, Eagerton, Dame and Anderson voted yea; Trustees Hardesty and Payne were not present).

 Chair’s Report

Chair Fassi gave his report, which mentioned of holding this year’s Board workshop in February or March, current Board vacancies, and a soon-to-be-scheduled BOLT Orientation for new City Councilmember Kevin Carrico. There is a JPL Foundation meeting tomorrow with consultant Pierre Allaire, and Chair Fassi was disappointed to report that the Board only reached 80% participation in their donations to the Foundation in 2020; he is hoping for 100% in 2021. He also wished Trustee Jill Dame a happy birthday.

Director’s Report

Director Rogers briefly summarized his report, as well as the Monthly Activity Report, the Data Dashboard, and the Monthly Communication Update. He said that he planned to have Richard Mott at February’s BOLT meeting to discuss the Data Dashboard in a bit more detail. Other items of note specifically mentioned were Capital Projects, extended hours that were approved with the Consent Agenda, the transfer of the JaxKids Book Club from KHA to the Library, the budget prep, and retirements happening at the end of January. Director Rogers also invited Board members to submit their own photos for Library Shelfie Day on Wednesday, January 27th.

Unfinished Business

There was no Unfinished Business to be taken up at this meeting.

New Business

Item 8a) Pandemic Response Policy was taken up as the first item of New Business. Chair Fassi briefly explained the purpose for the extension of the mask mandate, along with the history of the Mayor’s Emergency Proclamations. He expects that the Mayor’s order will again be extended, but we want to keep our policy updated in case it is needed. Trustee Berg asked if there would be any opposition to extending the policy indefinitely, rather than taking it up every month, and revoking it once the pandemic has passed; Governance Committee Chair Dame and Director Rogers were not opposed to this. Governance Chair Dame suggested removing the words ‘February 28, 2021 unless’ from the policy. Chair Fassi asked for a motion to approve the amendment removing the words ‘February 28, 2021 unless’ to the Pandemic Response Policy; Trustee Dame motioned and Trustee Anderson seconded.

ACTION:  the amendment to the Pandemic Response Policy was approved unanimously (Trustees Berg, Hardesty, Horner, Eagerton, Dame, Payne and Anderson voted yea).

Chair Fassi then asked for a motion to approve the Pandemic Response Policy as amended; Trustee Dame motioned and Trustee Anderson seconded.

ACTION: Item 8a) Pandemic Response Policy was approved unanimously (Trustees Berg, Hardesty, Horner, Eagerton, Dame, Payne and Anderson voted yea).

Item 8b) Circulation Policy Revision re: FSCJ laptops was taken up as the next and final item of New Business. Gretchen Mitchell reviewed the donation of 25 laptops from the FSCJ Foundation, their distribution, and how they would be handled, as well as the changes necessitated in the Circulation Policy; Trustee Berg also spoke on the item. There were several questions about the agreement, which were answered to satisfaction. Trustee Berg stated for the record that she would be recusing herself from voting on this item as an employee of FSCJ; Chair Fassi said he would also be recusing himself, as he is a registered lobbyist for FSCJ and the college also employs his firm. Trustee Berg also thanked Director Rogers, Gretchen Mitchell, and Lynn Jacobson for their help to bring this project to fruition. Chair Fassi asked for a motion to approve the Circulation Policy Revision re: FSCJ laptops as presented; Trustee Eagerton motioned and Trustee Hardesty seconded.

ACTION: 8b) Circulation Policy Revision re: FSCJ laptops was approved unanimously (Trustees Hardesty, Horner, Eagerton, Dame, Payne and Anderson voted yea; Trustee Berg and Chair Fassi abstained).

Committee Reports

Finance Committee

Chair Fassi advised that the Finance Committee did not meet prior to the BOLT meeting this morning due to the lack of a quorum; hence there is no Finance Committee report.

Governance Committee

Chair Dame gave a report of the Governance Committee’s January 8th meeting.

Capital Improvements Committee

This committee did not meet.

Personnel/Executive Committee

This committee did not meet.

Foundation Report

Chair Fassi previously spoke on the Foundation during his Chair’s report earlier in the meeting.

Mayor’s Office and Ex-Officio Reports

There were no representatives of the Mayor’s Office present at the meeting. Brandon Mack of Duval County Public Schools spoke briefly on community events.

Friends Reports

Carlos Patino of the Friends of the Brentwood Library gave a report. No other Friends representatives were present.

Second Call for Public Comment

No visitors requested the opportunity to address the Board.

Adjournment

The meeting was adjourned at 12:51p.m.

Get a Library Card

Jacksonville Public Library Card image