Board of Library Trustees Meeting February 18, 2021

Present

Carlo Fassi, Chair

Virginia Berg, Trustee

Celia Nass, Trustee

Fernando Meza, Trustee

Steven Eagerton, Trustee

Jill Langford Dame, Trustee

Guy Anderson, Trustee

Mario Payne, Board Secretary

Staff

Tim Rogers, Library Director

Julie McNeil, Deputy Director for Public Services

Gretchen Mitchell, Deputy Director for Support Services

Chris Boivin, Assistant Director for Community Relations & Marketing

Tristan Denmark, Special Assistant to the Director

Richard Mott, Manager for Strategic Initiatives

Absent

Donald Horner III, Trustee (present via Zoom)

Marc Hardesty, Trustee

Others Present

Tia Leathers, Duval County Public Schools

Diana Donovan, Interim Executive Director for the Cultural Council of Greater Jacksonville

Jen Jones Murray, Interim Director of Public Art for the Cultural Council of Greater Jacksonville

Hilda Ettedgui, Public Art Project Manager for the Cultural Council of Greater Jacksonville

Carlos Patino, Friends of the Brentwood Library

Roxanne Henkle, Friends of the Willowbranch Library (present via Zoom)

Judy Klein, Friends of the Murray Hill Branch Library (present via Zoom)

Marianna Kane, Friends of the Beaches Branch Library (present via Zoom)

Diane Moser, Director of Employee Services (present via Zoom)

Call to Order/Housekeeping

Board Chair Carlo Fassi called the meeting to order at 12:03p.m. after confirming that a quorum was present, and welcomed everyone to the meeting.

Welcoming of Invited Guests

Chair Fassi introduced some of the invited guests present at the meeting – Diana Donovan, Hilda Ettedgui and Jen Jones Murray of the Cultural Council of Greater Jacksonville. Diana Donovan spoke on the Cultural Council’s desire to commission/provide art for the Library, specifically the future New Berlin/Oceanway branch and the Bill Brinton Murray Hill branch. The Cultural Council took questions from the Board.

Chair Fassi next introduced Diane Moser from the City of Jacksonville’s Employee Services department, who was on the agenda to speak during New Business but was being moved up. Unfortunately, there were technical difficulties and she could not be heard outside of Zoom (for attendees physically present in the meeting room). While waiting for assistance from Conference Center staff Chair Fassi moved ahead with the agenda.

First Call for Public Comment

No visitors requested the opportunity to address the Board.

Consent Agenda

Chair Fassi listed the items on the consent agenda, which included the meeting minutes from January 21st, the Finance Reports of November & December 2020 and January 2021,................... Consideration of Expenditure from State Aid Funds for Urban Branch Study, and ... Acceptance of funds from Kids Hope Alliance to operate the Jax Kids’ Book Club and expand Story Journeys Summer Learning. He asked if there were any questions on any of the items or any motions to remove them from the Consent Agenda; there were none. Chair Fassi asked for a motion to approve the Consent Agenda as presented; Trustee Anderson motioned and Trustee Eagerton seconded.

ACTION: Item 4) Consent Agenda was approved unanimously (Trustees Berg, Eagerton, Dame, Anderson, Nass, Meza, Payne, and Horner voted yea; Trustee Hardesty was not present).

Chair’s Report

As the Zoom issue allowing Diane Moser to address the Board had not yet been resolved, Chair Fassi gave his report. He thanked everyone who had replied to the Clerk of the BOLT’s Work Day Doodle Poll, and said it appears that Wednesday March 17th will be the day. He asked the Board members to let the BOLT Clerk know ASAP if they have any dietary restrictions, as food will be provided for the Work Day. Trustee Dame asked if the plan is still to have the March BOLT meeting the following day, March 18th; Chair Fassi said yes, that is the plan. Trustee Payne asked if the two meetings could be combined in the interest of time; Director Rogers said yes, they can. Chair Fassi said we will make sure to combine the information and have the agenda items for the March BOLT meeting ready at the Work Day. Director Rogers said there will likely not be a lot of new business; rather, the March agenda items will be covered at the beginning of the Work Day to ensure as many people as possible are present. He made mention of the Florida Library Association’s legislative agenda that the Clerk had distributed, and said that due to COVID-19 we likely will not be going to Tallahassee for Library Legislative Day this year but he will be scheduling meetings with the Duval Delegation in the coming months and invited any interested Board members to join. Trustees Meza and Berg expressed interest in attending. Chair Fassi said that his reappointment was confirmed at the prior day’s City Council Rules Committee meeting and will be going before the full Council next week; he expects the Mayor’s office to submit someone to fill his now-vacant seat soon. He ended his report by congratulating Director Rogers on his appointment to the State Library Commission.

Director’s Report

Prior to giving his report Director Rogers attempted to have Diane Moser speak once again; she was still unable to be heard. He briefly summarized his report, saying that along with being appointed to the State Library Commission, he also serves as the president of NEFLIN this year. He mentioned the Board Work Day planned for next month, then tried once more to have Diane Moser speak. Chair Fassi asked a question about the MOUs with the Library’s affinity groups, which Director Rogers answered. It was decided to use a work-around to have Diane Moser speak; Item 8a) Employee Services – Available Resources was taken up, and Diane Moser spoke on resources available through Employee Services. Chair Fassi thanked Diane, then Director Rogers introduced Richard Mott to go over the Data Dashboard in a bit more detail. Richard went over the reports. Chair Fassi mentioned the message to the Board of Library Trustees the Clerk had distributed, and also asked Director Rogers to explain how a situation regarding a Facebook comment about a book donation was handled. Director Rogers had Chris Boivin detail the situation.

Unfinished Business

There was no Unfinished Business to be taken up at this meeting.

New Business

Item 8b) Authorization to Close Dallas Graham Branch Library for Renovations was taken up, as Item 8a) Employee Services – Available Resources had previously been heard. Chair Fassi asked Director Rogers to present the item. Director Rogers advised that this work, consisting of furniture replacement, was intended to be done while the branch was closed for carpet replacement, but the furniture could not be delivered in time. Chair Fassi asked for a motion to approve the item as presented; Trustee Anderson motioned and Trustee Meza seconded.

ACTION: Item 8b) Authorization to Close Dallas Graham Branch Library for Renovations was approved unanimously (Trustees Berg, Eagerton, Dame, Anderson, Nass, Meza, Payne, and Horner voted yea; Trustee Hardesty was not present).

Chair Fassi broached Item 8c) Authorization to Close Willowbranch Library for Repairs that was added to the packets prior to the meeting but was not part of the full agenda when originally sent out. He asked Director Rogers to present the item, who explained that we learned of the need for replacement of both air handlers at Willowbranch yesterday. The units began failing last year and Public Buildings is ready to replace them. Chair Fassi asked for a motion to approve the item as presented; Trustee Meza motioned and Trustee Anderson seconded.

ACTION: Item 8c) Authorization to Close Willowbranch Library for Repairs was approved unanimously (Trustees Berg, Eagerton, Dame, Anderson, Nass, Meza, Payne, and Horner voted yea; Trustee Hardesty was not present).

Committee Reports

Finance Committee

Chair Fassi invited Finance Committee Chair Nass to provide an update on the Finance Committee’s meeting this morning, immediately prior to the full BOLT meeting. Chair Nass said she has nothing to add to the report aside from those items covered on the Consent Agenda that was approved at the beginning of the BOLT meeting.

Governance Committee

This committee did not meet.

Capital Improvements Committee

This committee did not meet.

Personnel/Executive Committee

This committee did not meet.

Foundation Report

Chair Fassi mentioned the needs assessment for the Foundation is currently in progress and we should be hearing a report on it in March.

Mayor’s Office and Ex-Officio Reports

There were no representatives of the Mayor’s Office present at the meeting. Tia Leathers of Duval County Public Schools spoke briefly on community events.

Friends Reports

Carlos Patino of the Friends of the Brentwood Library gave a report, as did Judy Klein of the Friends of the Murray Hill Library and Roxanne Henkel of the Friends of the Willowbranch Library.

Second Call for Public Comment

No visitors requested the opportunity to address the Board.

Adjournment

The meeting was adjourned at 1:20p.m.

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