Board of Library Trustees Meeting December 8, 2020

Minutes
Board of Library Trustees Meeting
December 8, 2020
12:00 PM
Main Library Conference Center, Multi-purpose Room
Jacksonville Public Library
303 North Laura Street
Jacksonville, FL 32202

Present
Carlo Fassi, Chair
Celia Nass, Trustee
Virginia Berg, Trustee
Steven Eagerton, Trustee
Fernando Meza, Trustee
Jill Langford Dame, Trustee
Matt Swanson, Trustee
Marc Hardesty, Trustee
Guy Anderson, Trustee
Mario Payne, Board Secretary

Staff
Tim Rogers, Library Director
Julie McNeil, Deputy Director for Public Services
Gretchen Mitchell, Deputy Director for Support Services
    Absent
Donald Horner III, Trustee

Others Present
Jim McCain, Office of General Counsel
Margaret Smith, Friends of the Jacksonville Public Library
Roxanne Henkle, Friends of the Willowbranch Library
Jeannette Ali, Friends of the Brentwood Branch Library
Dr. Cora Reed, Friends of the Brentwood Branch Library
Lisa Solomon, Friends of the Brentwood Branch Library
Brandon Mack, Duval County Public Schools
John Crescimbeni, Downtown Investment Authority

Staff (continued)
Zoe Carr, Community Resource Manager
Tristan Denmark, Special Assistant to the Director
Chris Boivin, Assistant Director for Community Relations & Marketing

1.    Call to Order/Housekeeping
Board Chair Carlo Fassi called the meeting to order at 12:05p.m. after confirming that a quorum was present, and welcomed everyone to the meeting.

2.    Welcoming of Invited Guests
Chair Fassi recognized former trustee Ronnie King, reading and presenting him with the resolution that was written in his honor. Director Rogers also lauded Mr. King, along with presenting the book that was donated to the Library’s collection in his honor; Mr. King spoke briefly.

3.    First Call for Public Comment
No visitors requested the opportunity to address the Board.

4.    Consent Agenda
Chair Fassi listed the items on the consent agenda, which consisted only of the meeting minutes from November 19th. He then asked for a motion to approve the Consent Agenda as presented; Trustee Hardesty motioned and Trustee Eagerton seconded.

ACTION: Item 4) Consent Agenda was approved unanimously (Trustees Dame, Eagerton, Hardesty, Meza, Nass, Payne, Berg and Swanson voted yea; Trustee Horner was not present).

5.    Chair’s Report
Chair Fassi gave his report, making mention of the JPL Foundation signing a contract to work with consultant Pierre Allaire. He advised that this would be Finance Chair Swanson’s last meeting, as he has been appointed to a different committee by the Mayor’s office and is therefore leaving the BOLT.

6.    Director’s Report
Director Rogers briefly summarized his report, as well as the Monthly Activity Report and the Volunteer Report. Trustee Dame asked for an update on the legislation that governed the naming of public buildings that might have adversely impacted the Library; Director Rogers advised that the legislation did pass and that the Library was specifically excluded from it, which was the desired outcome.

7.    Unfinished Business
Item 7a) FY21 BOLT Meeting Calendar was the only item of Unfinished Business for the meeting. Chair Fassi opened the topic for discussion, saying that the current calendar with the meeting day and time of the third Thursday of the month at noon works for the majority of the trustees. With no discussion taking place, he asked for a motion to approve the FY21 BOLT Meeting Calendar as presented; Trustee Dame motioned and Trustee Payne seconded.

ACTION: Item 7a) FY21 BOLT Meeting Calendar was approved unanimously (Trustees Dame, Eagerton, Hardesty, Meza, Nass, Payne and Berg voted yea; Trustee Horner was not present, and Trustee Swanson abstained).

Immediately after the roll call vote, Trustee Payne asked about the scheduling of the committee meetings; for convenience sake, he suggested that at least one committee meeting be scheduled to immediately precede or immediately follow the regular Thursday full BOLT meetings; Chair Fassi said that each of the committee chairs are tasked with deciding when their committees meet, and that Trustee Nass, as the new Finance Committee Chair, will be deciding when that committee meets.
8.    New Business
Item 8a) Authorization to Close Dallas Graham Branch for Renovations was taken up as the first item of New Business; Director Rogers briefly reviewed the work that will be done. Chair Fassi asked for a motion to approve the Authorization to Close Dallas Graham Branch for Renovations as presented; Trustee Payne motioned and Trustee Swanson seconded.

ACTION:  Item 8a) Authorization to Close Dallas Graham Branch for Renovations was approved unanimously (Trustees Dame, Eagerton, Hardesty, Meza, Nass, Payne, Berg and Swanson voted yea; Trustee Horner was not present).

Item 8b) Pandemic Response Policy was taken up as the next and final item of New Business. Director Rogers briefly explained the purpose for the extension of the mask mandate, along with the history of the Mayor’s Emergency Proclamations. Trustee Payne asked if there had been many issues with the mask mandate in the Library thus far; Director Rogers said there have been minimal. Chair Fassi asked for a motion to approve the Pandemic Response Policy as presented; Trustee Swanson motioned and Trustee Meza seconded.

ACTION:  Item 8b) Pandemic Response Policy was approved unanimously (Trustees Dame, Eagerton, Hardesty, Meza, Nass, Payne, Berg and Swanson voted yea; Trustee Horner was not present).

9.    Committee Reports
a)    Finance Committee
Chair Fassi advised that the Finance Committee did not meet due to the BOLT meeting being moved up by two weeks, but reminded everyone again that this would be Finance Chair Swanson’s last BOLT meeting and that Trustee Nass has agreed to be the Finance Chair going forward.
b)    Governance Committee
c)    Chair Fassi advised that the Governance Committee also did not meet due to the BOLT meeting being moved up by two weeks. 
d)    Capital Improvements Committee
This committee did not meet.
e)    Personnel/Executive Committee
This committee did not meet.
f)    Foundation Report
Chair Fassi previously spoke on the Foundation during his Chair’s report earlier in the meeting.

10.    Mayor’s Office and Ex-Officio Reports
There were no representatives of the Mayor’s Office present at the meeting, and Brandon Mack of Duval County Public Schools had no comment.

11.    Friends Reports
Margaret Smith of the Friends of the Jacksonville Public Library gave her final report, reminding the Board that she will be retiring after this meeting and David Smith will be taking over her duties as head of the FJPL. Dr. Cora Reed of the Friends of the Brentwood Library gave a report. Roxanne Henkle of the Friends of the Willowbranch Library had nothing to report. 

12.    Second Call for Public Comment
Mr. John Crescimbeni of the Downtown Investment Authority addressed the Board during the second call for public comment to thank and commend the Main Library’s Conference Center staff for their hard work and accommodation to hold City public meetings in their venue during the pandemic. Several trustees as well as Director Rogers thanked Mr. Crescimbeni for his kind words.

13.    Adjournment
The meeting was adjourned at 12:50p.m.


The Jacksonville Public Library Board of Library Trustees (BOLT) regularly meets the third Thursday of each month from 12-1:30PM at the Main Library Conference Center, 303 North Laura Street. * Occasionally, meetings may be held at branch locations. When meetings are at the Main Library, Main Street is the closest entrance.

October 15th, 2020
Pass out Library Director Performance Evaluation Forms
    
November 19th, 2020
Approve Annual Plan of Service

December 17th, 2020

January 21st, 2021
Board Work Day in place of meeting; any action items will be taken up before start of Work Day (conventionally breakfast starts @ 8:30, meeting lasts from 9:00AM to 3PM)    

February 18th, 2021

March 18th, 2021

April 15th, 2021
Approve Proposed Library COJ Budget FY 2022

May 20th, 2021
Approve State Aid Budget

June 17th, 2021

July 15th, 2021
Name Nominating Committee

August 19th, 2021
Announce Slate of Officers for 2022

September 16th, 2021
Vote on Officers
Approval of Meeting Calendar
Approval of Holiday/Closing Schedule

[Between months: Chair names new Committees]

APPROVED BY THE BOARD OF LIBRARY TRUSTEES 12/08/20

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