Board of Library Trustees January 16, 2020

Minutes
Board of Library Trustees
January 16, 2020
12:00 PM
Main Library Conference Center, Multi-purpose Room
Jacksonville Public Library
303 North Laura Street
Jacksonville, FL 32202

Present
Carlo Fassi, Chair
Mario Payne, Board Secretary
Ronnie King II, Trustee            
Jill Langford Dame, Trustee
Celia Nass, Trustee
Guy K. Anderson, Trustee
Donald Horner III, Trustee
Matt Swanson, Trustee
Steven Eagerton, Trustee
Virginia Haworth, Trustee
Fernando Meza, Trustee
Marc Hardesty, Trustee

Staff
Tim Rogers, Library Director
Julie McNeil, Deputy Director for Public Services
Gretchen Mitchell, Deputy Director for Support Services
Ray Albury, Assistant Director for Facilities Management and Planning
Chuck McNeil, Assistant Director for Financial Services
Chris Boivin, Assistant Director, Community Relations & Marketing
Amber Holley, Assistant Director, Learning Services
Marshelle Berry, Region Manager, North Region
Lynn Jacobson, Systems and Technology Manager
Charlene Adkins, Manager, Collection Development & Acquisitions
Lynne Baldwin, Region Manager, West Region
Keli Likins, Region Manager, South Region
Tracy Pigott, Manager, Professional Development and Training Services
    Absent
None 

Others Present
Tia Leathers, Duval County Public Schools
Mari Ganues, Assistant Director, Pre-Teen & Teen Programming, Kids Hope Alliance

Margaret Smith, Friends of the Jacksonville Public Library
Roxanne Henkle, Friends of the Willowbranch Library
Judy Klein, Friends of the Bill Brinton Murray Hill Branch Library
Jeannette Ali, Friends of the Brentwood Library
Ferlandis Green, Friends of the Brentwood Library
Ted Hornoi-Centerwall, Friends of the Mandarin Branch Library

Kathy McIlvaine, Board Chair, Library Foundation

Staff (continued)
Richard Mott, Manager for Strategic Initiatives
Zoe Carr, Community Resource Manager

1.    Call to Order
Board Chair Carlo Fassi called the meeting to order at approximately 12:03 p.m.  He asked if anyone had concerns about adding an item to the Consent Agenda temporarily closing the Westbrook Branch Library to replace the carpet.  Hearing none, the item was added to the Consent Agenda by unanimous consent.

2.    Welcoming of Newcomers and Guests
No guests were recognized. 

3.    Public Comment
No visitors requested the opportunity to address the Board.

4.    Honors and Recognition -- None

5.    Consent Agenda
The consent agenda was presented to the Board. It included:
a)    Board Meeting Minutes: December 19, 2019
b)    Proposal to Temporarily Close Westbrook Branch Library for Carpet Replacement
No items being removed, a motion to approve the Consent Agenda was made by Trustee Donnie Horner.  Trustee Fernando Meza seconded, and the Consent Agenda was approved by unanimous vote.

6.    Chair’s Report
Chair Fassi reported on January’s meetings, which were routine business. He also discussed the upcoming Jax Book Fest and the director evaluations which will be sent out soon; he asked the other trustees to please complete the evaluation.

7.    Director’s Report 
Library Director Tim Rogers presented his monthly report to the board, which was also provided in written form. He advised the City Council unanimously voted in favor of purchasing the property for the new Oceanway library. There were several public comments at the City Council meeting about the purchase. Director Rogers also mentioned that the additional funds proposed by the Mayor and approved by City Council will be used to replace keypad entries at the branches, improving security and providing Library staff with a more efficient and effective way of monitoring and managing access to the buildings.

8.    Old Business – None

9.    New Business 
a)    Process for Performance Evaluation of Director – Chair Fassi reviewed the process to be used to assess the library director’s performance.  Trustee Jill Dame made a motion to adopt the process as presented.  Trustee Mario Payne seconded.  The motion passed by unanimous vote. 
b)    Suspension of Rules Governing Amendment of Bylaws – Chairman Fassi explained that due to several scheduling-related issues, the Governance Committee was unable to take up the revision of the Bylaws in the fall and may be unable to present them to the BOLT at the February meeting.  After speaking with the Office of General Counsel, the Chair proposed to ask the BOLT approve a later presentation date for the Bylaws review and revision.  Trustee Payne made the motion to allow the Bylaws revisions to be presented by the April BOLT meeting.  Trustee Dame seconded.  The motion passed by unanimous vote.

10.    Mayor’s Office and Ex-Officio Reports
    Councilman Reggie Gaffney thanked the Board for their leadership, and added that the Mayor had asked him to pass along his thanks for their leadership as well.  
11.    Committee Reports
Councilman Reggie Gaffney thanked the Board for their leadership, and added that the Mayor had asked him to pass along his thanks for their leadership as well. 

Kathy McIlvaine, Chair of the Board of the Jacksonville Public Library Foundation, gave a report on the activities and plans for the foundation, which included information on the upcoming Jax Book Fest 2020.

12.    Friends’ Reports
Margaret Smith of the Friends of Jacksonville Public Library, Judy Klein of the Friends of the Bill Brinton Murray Hill Branch Library, Roxanne Henkle of the Friends of the Willowbranch Library, Jeannette Ali and Ferlandis Green of the Friends of the Brentwood Branch Library, and Ted Hornoi-Centerwall of the Friends of the Mandarin Branch Library each discussed the recent work and upcoming events of their respective organizations. Margaret Smith reported on volunteer hours. There is a book sale beginning January 16. The 20th Anniversary of Lift Ev’ry Voice and Sing reception is February 25.

13.    Public Comment
No visitors requested the opportunity to address the board.

14.    Adjournment 
The meeting was adjourned at 1:26 p.m.
 

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