Board of Library Trustees Finance Committee February 18, 2021

Committee Members Present:

Celia Nass, Committee Chair

Mario Payne, Trustee

Steven Eagerton, Trustee

Committee Members Absent:

Carlo Fassi, Board Chair Ex Officio

Virginia Berg, Trustee

Others in Attendance:

Tim Rogers, Library Director

Chuck McNeil, Assistant Director, Finance & Administrative Services

Call to Order

Committee Chair Celia Nass called the meeting to order at 10:42am, after confirming that a quorum was present. She advised that unfortunately the Assistant Director of Finance Chuck McNeil could not be present at the meeting, as he is stuck in TX due to the inclement weather.

Opening Call for Public Comment

There was a member of the Friends of the Brentwood Library present who did not wish to address the Board; no requests for public comment were submitted.

Finance Committee Minutes

Chair Nass asked if anyone had any issues with or changes to the November meeting minutes; no one did. Chair Nass asked for a motion to approve the minutes as presented; Trustee Eagerton moved and Trustee Payne seconded.

ACTION: Item 3) November Finance Committee Minutes was approved unanimously (Trustees Nass, Eagerton and Payne voted yea).

Unfinished Business

There was no Unfinished Business on the agenda.

New Business

Item 5a) Consideration of Expenditure from State Aid Funds for Urban Branch Study was taken up as the first item of New Business. Director Rogers briefly explained the item, stating that the $5,000 over budget is mostly design money for future plans. Chair Nass asked for a motion to approve the allocation of $5,000 from the State Aid budget to supplement the Capital Improvement Fund dollars authorized for the 21st Century Urban Branch study project; Trustee Eagerton moved and Trustee Payne seconded.

ACTION: Item 5a) Consideration of Expenditure from State Aid Funds for Urban Branch Study was approved unanimously (Trustees Nass, Eagerton and Payne voted yea).

 

Item 5b) Acceptance of funds from Kids Hope Alliance to operate the Jax Kids’ Book Club and expand Story Journeys Summer Learning was taken up next. Director Rogers presented the item and took questions from the committee. Trustee Payne asked where the books are to be printed; Director Rogers advised it will be done as a sole source project through a local printer. He also advised that the Jax Kids Book Club is anticipated to be an ongoing project for the Library, and that it will evolve over time. Chair Nass asked for a motion to approve receipt of the funds from KHA and authorize the staff to spend the budget as described; Trustee Payne moved and Trustee Eagerton seconded.

ACTION: Item 5b) Acceptance of funds from Kids Hope Alliance to operate the Jax Kids’ Book Club and expand Story Journeys Summer Learning was approved unanimously (Trustees Nass, Eagerton and Payne voted yea).

Item 5c) Monthly Financial Reports: November & December 2020, January 2021 was presented by Director Rogers in Chuck McNeil’s absence, explaining that he would review the January 2021 report and questions on November & December 2020 could be answered upon Chuck’s return if needed. Director Rogers took questions, including several on the Conference Center’s revenues and expenses. Chair Nass asked for a motion to approve the monthly financial reports as presented; Trustee Eagerton moved and Trustee Payne seconded.

ACTION: Item 5c) Monthly Financial Reports: November & December 2020, January 2021 was approved unanimously (Trustees Nass, Eagerton and Payne voted yea).

The final item of New Business on the agenda was Item 5d) First Quarter Review. Director Rogers said that if the committee was agreeable, he would like to table this item to be revisited at a future meeting, as Chuck McNeil is the best person to present it. Chair Nass asked for a motion to table the item until a future meeting; Trustee Payne moved and Trustee Eagerton seconded.

ACTION: Item 5d) First Quarter Review was unanimously approved to be tabled (Trustees Nass, Eagerton and Payne voted yea).

Final Call for Public Comment

There were no new members of the public present, and no requests for public comment were submitted.

Adjournment

The meeting was adjourned at 11:17am.

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