Board of Library Trustees (BOLT) Finance Committee November 13, 2020

Minutes
Board of Library Trustees (BOLT)
Finance Committee
November 13, 2020
1:30 PM
Main Library Conference Center, MP-1
303 North Laura Street
Jacksonville, FL 32202

Committee Members Present:
Matt Swanson, Committee Chair
Celia Nass, Trustee
Steven Eagerton, Trustee
Carlo Fassi, Board Chair Ex Officio

Committee Members Absent:
Mario Payne, Trustee
Virginia Berg, Trustee

Others in Attendance:
Tim Rogers, Library Director
Julie McNeil, Deputy Director
Gretchen Mitchell, Deputy Director
Chuck McNeil, Assistant Director, Finance & Administrative Services

Call to Order
Committee Chair Matt Swanson called the meeting to order at 1:04pm, after confirming that a quorum was present.

Opening Call for Public Comment
There was a member of the Friends of the Brentwood Library present who did not wish to address the Board; no cards were submitted for public comment.

Governance Committee Minutes
Chair Swanson asked if anyone had any issues with or changes to the September meeting minutes; no one did. Chair Swanson asked for a motion to approve the minutes as presented; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 3) September Finance Committee Minutes was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).

Unfinished Business
    There was no Unfinished Business on the agenda.

New Business
Item 4a) Monthly Financial Report: September 2020 & FY20 Budget Review was taken up as the first item of New Business. Chuck McNeil presented the Financial Report and the Budget Review; Chair Swanson asked a question that prompted discussion about how the budget has been affected by COVID and COVID-related issues. Chair Swanson asked for a motion to approve the Financial Report and the Budget Review as presented; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 4a) Monthly Financial Report: September 2020 & FY20 Budget Review was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).

Item 4b) Monthly Financial Report: October 2020 was taken up next; Chuck McNeil presented the Financial Report. Chair Swanson asked about personnel being made for Conference Center events, and about City departments not being charged for use of the Conference Center. Chair Swanson asked for a motion to approve the Financial Report as presented; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 4b) Monthly Financial Report: October 2020 was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).

Item 4c) FY21 State Aid Allocation was presented by Gretchen Mitchell; Director Rogers also spoke on the item. He specified that State Aid is an all-years fund; any unspent money rolls over to the next year. Chair Swanson asked for a motion to approve the FY21 State Aid Allocation as presented; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 4c) FY21 State Aid Allocation was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).

The next item of New Business on the agenda was Item 4d) Acceptance of Recent Bequest to Beaches Library. Director Rogers presented the item, and specified that the BOLT Chair has already signed the documents, so the Finance Committee’s vote will be to ratify the item. Chair Swanson asked for a motion to approve (ratify) the bequest as presented; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 4d) Acceptance of Recent Bequest to Beaches Library was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).
Director Rogers presented the final item of New Business, Item 4e) Fine Free Discussion (Continuation of the Suspension of Overdue Fines). He mentioned that Chicago Public Libraries have recently gone 100% fine free, and specified that the $25-50k usually brought in via fines is not budgeted and therefore has no revenue target. Chair Swanson asked for a motion to approve the Continuation of the Suspension of Overdue Fines; Trustee Nass moved and Trustee Eagerton seconded. 

ACTION: Item 4e) Fine Free Discussion (Continuation of the Suspension of Overdue Fines) was approved unanimously (Trustees Swanson, Nass and Eagerton voted yea).

Final Call for Public Comment
There were no members of the public present, and no cards were submitted for public comment. Director Rogers briefly mentioned the KHA grant, saying that it would likely come before the Finance Committee at its next meeting. 

Adjournment
The meeting was adjourned at 1:51pm.
 

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